Club Safeguarding Policy

This safeguarding policy applies to all Chief Instructors, instructors, students, parents, volunteers and other members associated with Leading Martial Arts.

The nominated Child Protection & Safeguarding Officers for Leading Martial Arts :

Designated Safeguarding Lead

Chief Instructor

Heidi Bennett

Enhanced DBS

Designated Safeguarding Deputy

Chief instructor

Mike Bennett

Enhanced DBS

Key Definitions

Anyone under the age of 18 should be considered as a child for the purposes of this policy.

A vulnerable adult is a person over 18 who is or may be in need of community care services by reason of mental or other disability, age or illness. A vulnerable adult is or may be unable to take care of him or herself, or is unable to protect him or herself from significant harm or serious exploitation.

Leading Martial Arts acknowledges the duty of care to safeguard and promote the welfare of all children and vulnerable adults and is committed to ensuring that safeguarding practice reflects statutory responsibilities/Government statutory guidance:

  • Children Act 1989
  • Children Act 2004
  • Sexual Offences Act 2003
  • Working Together to Safeguard Children 2013.
  • Working Together to Safeguard Children 2018

The policy recognises that the welfare and interests of children and vulnerable adults are paramount in all circumstances. Leading Martial Arts believes that a child or vulnerable adult should never experience abuse of any kind. We have a responsibility to promote the welfare of all children and vulnerable adults and to keep them safe.

It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children and vulnerable adults:

  • Will have a positive and enjoyable experience in a safe environment.
  • Are protected from abuse whilst participating in any activity organised by Leading Martial Arts.

As part of our safeguarding policy, Leading Martial Arts will:

  • Promote and prioritise the safety and wellbeing of children and vulnerable adults.
  • Ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns.
  • Ensure appropriate action is taken in the event of incidents/concerns of abuse and support is given to the individuals who raise or disclose the concern.
  • Ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and stored securely in line with Leading Martial Arts GDPR data policy.
  • Ensure that all adult helpers, instructors have an enhanced DBS check before being allowed to work with children and vulnerable adults.
  • Ensure that up to date safeguarding arrangements and procedures are in operation.

Definitions of abuse

Physical Abuse

Physical Abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child.

Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a children.

Sexual Abuse

Sexual abuse involves forcing or enticing a child or vulnerable adult to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child/vulnerable adult is aware of what is happening.

The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non- penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing.

They may also include non-contact activities, such as involving

children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet).

Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as so can children.

Emotional Abuse

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development.

It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person.

It may include not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children.

These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.


Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Consider neglect when

  • Parents and carers fail to administer prescribed medicines.
  • Repeatedly fail to attend essential follow up appointments necessary for the child’s health and well being.
  • Have access to NHS but fail to obtain treatment for child’s dental care.
  • Fail to seek medical advice for their child to the extend that the child’s health and well being is compromised.

Dealing with a disclosure

If you have concerns about a student’s safety or well being, you must act on these.

It is not your responsibility to decide if someone has been abused but you must act on your concerns. Abuse may become apparent in a few ways:

  • A student may tell you
  • A third party may have reported a suspicion.
  • You may have a suspicion.

Any concerns should be reported to the Designated Safeguarding Lead in the first instance and if not available, the Deputy should be informed.

Disclosures will always be taken seriously and if abuse is disclosed, Leading Martial Arts will always make sure that the person at risk will have their needs met and will prioritise their safety and protection from further abuse.

If a student discloses abuse, it is important to stay calm and reassure the student. Find time to listen to the child in an appropriate place, do not ask too many questions and remember it is not your job to investigate. When asking questions, remember TED- Tell, explain, describe. Reassure them that they are not to blame and have done the right thing. Explain to them that what they say is confidential but do not promise secrecy. Explain that you will need to share information and who you will be sharing it with. Make a record of everything that was said, and any actions taken, as soon as possible using the incident form. It is vital that clear and concise notes are made at the time or soon after the disclosure. These notes maybe used in a criminal investigation. Things to record are:

  • The students name, date of birth and address
  • Date and time of incident or allegations
  • Observations of student’s behaviour/unusual bruises/injuries
  • Students account- what they have told you
  • Actions taken
  • Sign and date the report and keep a copy

Any disclosures of abuse must be reported to the Designated Safeguarding Lead. They will contact and involve the appropriate people/agencies such as Children’s Social Care

If it is felt that a criminal incident has taken place, the police must be contacted.

Dropping off/picking up arrangements

Parents are welcome to stay and watch their child train. We ask that parents of cubs (ages 4-6 years) stay and watch. If a parent wishes to leave their child, we will ensure that we walk the student to the door to be collected by the adult. Parents/guardians must let us know if someone else is picking up.

The doors to the building will remain locked during training and people will need to ring the doorbell and one of the Chief Instructors will answer it. If a child needs the toilet, they must go to the adult watching. If there is no adult, the student will be asked to use the disabled toilet so that no one else can enter the toilet at the same time.

Monitoring the policy

It is the responsibility of the Designated Safeguarding Lead to monitor and update this policy. It will be reviewed every year.

Date of policy March 2022
Review date March 2023